Before the Meeting
- Be clear about the purpose and objectives of the meeting
- Produce an agenda encompassing the who, when, where and what of the meeting and send to relevant stakeholders to ensure all required points are covered
- Allocate expected durations for each section to manage the meeting time effectively
- Make sure you and everyone attending has sufficient materials and understanding prior to the meeting so that they can arrive prepared
During the Meeting
- Arrive on time
- Ensure everyone knows who everyone else is and allow time for introductions
- Briefly summarise how the meeting will proceed
- Ensure someone is appointed Chair and someone is responsible for taking minutes
- Remain engaged with the topics at hand
- At the end, summarise the key points and action plan including a timeframe
After the Meeting
- Spend some time organising your notes
- Send minutes to all attendees and other relevant stakeholders
- Remember: coherent notes can act as a kind of audit trail whereby everyone has their responsibilities in writing
- Assess what went well and what could be improved for the next meeting
Further Information
Have a look at the business etiquette page for more information, and remember to check the online careers resources for your programme and LinkedIn Learning.